A Moment to Remember Videography

www.AMoment2Remember.com

Our C ommitment to You

Our contract protects both parties by clearly stating what each party can expect from the other.  It prevents misunderstandings and gives both parties the confidence they need to feel comfortable about each other.  We insist on a contract.  You should too!  It's the best way to do business by far.  We think it is very important that you have the opportunity to look our contract over.  If you have questions, please feel free to inquire.

Important Information

SCOPE AND PURPOSE: This contract supersedes and replaces any previous understanding, agreement or contract, written or verbal, between A Moment to Remember (hereafter referred to as The Studio and comprised of its corporate officers) and the contracting party (hereafter referred to as The Client). The purpose of this contract is to protect both The Client and The Studio. The day of the event is no time for misunderstandings and oversights to surface, and this contract seeks to alleviate this possibility.

RESERVATION OF TIME AND DATE: This contract constitutes an order for a wedding videotape. Upon execution of this contract and receipt of the reservation fee (deposit), The Studio will reserve the time and date agreed upon.  If the payments are not received at The Studio by the dates specified, The Studio may cancel the reservation without further notification to The Client (verbal or otherwise).  This does not guarantee a videographer for any rehearsal dates.  It is understood that A Moment to Remember videographers are booked for their time, and videography is not guaranteed if the event does not adhere to the agreed upon event schedule, although all efforts will be made to provide overtime if possible.  This reservation does not guarantee your videographer will be the person with whom you have been contacting at The Studio, and it is the right of The Studio to schedule any professional staff videographer for the event.

CHANGES: The Studio will make reasonable effort to work with The Client should changes occur. If the event is rescheduled, and if The Studio is available, The Studio will shoot the new date at the current rates in effect at the time of the change. If The Studio is not available on the new date The Studio is obligated to refund payments made, less the non-refundable deposit.  If the event is cancelled and not rescheduled the Studio will refund payments made, less the non-refundable deposit.  One week’s notice is required to receive refund payments for a cancelled event.  Without one week’s notice, The Studio is not obligated to return any payments made.  Should The Studio fail to receive scheduled payments timely, all payments will be forfeited, and The Studio will be under no further obligation in any way to The Client.  The Studio must be notified in writing of any changes.

PRODUCTION AND EDITORIAL CONTROL: The Client has had ample opportunity to critically view samples of The Studio's video work, and has retained The Studio as the exclusive official videographer to cover the event. The Client grants The Studio full production and editorial control regarding all aspects of production and postproduction. The Studio makes no guarantees either expressed or implied in regard to aesthetic qualities of the completed video production. The Studio makes no guarantees concerning any particular effect, interview or special request.  In the event that a particular segment of the event is not recorded, partially recorded, or recorded but not included in the Edited Master Videotape, it is at the sole discretion of The Studio as the exclusive producer of the event videotape.  The finished videotape will only be re-edited or touched up if The Client agrees to pay for the editing at a rate of $120 per hour.  It is imperative that The Client mention any special topics that must be covered in the video at the signing of this contract.  The Studio is not liable for events uncovered.  Our videographers only travel to the ceremony and reception locations.  When studio videographers must travel to locations beyond the ceremony and reception location, it must be mentioned in the contract and additional fees may be applicable.

RESTRICTIONS: The Client is aware that restrictions imposed by others (e.g., photographer, church, reception hall, guests, etc.), and the constraints of the physical environment, safety, weather, and acts of God can affect the quality and extent of video coverage possible. The Studio guarantees coverage of all events only within the bounds of any restrictions and constraints of the physical environment, safety, weather and acts of God.  The Studio cannot guarantee coverage of outside events during inclement weather. The Client is responsible for obtaining all permissions and clearances, etc., and adequate shelter from inclement weather and extreme temperatures as required by The Studio to operate.  Electromagnetic interference within the radio frequencies utilized by wireless microphones systems may be caused by many sources, including but not limited to other wireless microphone systems, radio and microwave transmitters, aircraft and other unexpected sources.  The Studio will take all measures to correct problems caused by interference, but cannot guarantee interference free wireless audio recordings.

PRODUCTION MATERIALS: Photographs, wedding invitations and programs, music, special instructions, checklists, and any other materials supplied by The Client required for the completion of the production must be received by The Studio at least two weeks before the event date.  All materials will be returned to The Client with the delivery of the finished product.  Although all possible care will be taken to safeguard these materials, The Studio is not responsible for any materials lost or damaged while in possession of The Studio or in transit beyond replacement cost.  If the client does not deliver the materials needed for the completion of the video i.e. photographs, music, etc. two weeks before the event, the Studio is under no obligation to use such materials in the final product, and is not entitled to any refund of payment, nor does the videotape need to be delivered on time. 

PROPERTY RIGHTS: The Client warrants that he/she has the legal rights to anything the studio will videotape, including photos, musical recordings, videotapes, or any other materials delivered to The Studio for inclusion in The Client's videotape. The Client agrees to indemnify and hold The Studio harmless for any loss, damage, or liability for infringement of any rights arising from the use or sale of tapes The Client hires The Studio to produce, edit, or duplicate.

DISPLAY RIGHTS: In signing this contract, The Client is acting as agents for all members of the party and guests and grants The Studio all rights for display, airing, exhibition, promotion, newsletter, contests, and advertising use of all videotapes produced under this contract.

FOOD AND PARKING: The Client will provide food for The Studio staff during the guest meal service.  One meal is required for Economy plus, Bronze and Silver packages, and two meals for Gold and Platinum packages.  The Client will provide parking for The Studio's vehicle as close to the event as possible.

OVERTIME: When event activities extend beyond the agreed upon time frame designated by The Clients purchased package, and The Client requests extended coverage, overtime will be billed in half hour increments at $50 per half hour, until such time as The Client has departed or informs The Studio to discontinue.

DELIVERY OF VIDEOTAPE: Normal delivery of The Client's videotape is within 10 weeks of the event.  This delivery schedule is only approximate, and among other factors, is dependent on The Studio having received all production materials supplied by The Client for inclusion in the videotape. An extended delivery schedule necessary for proper completion of the event videotape will not void this contract.  Additional tapes are available at $25 per VHS and $35 per DVD, and are usually available for up to 2 months after the delivery date, unless the raw materials were handed over to the Client.  The Studio will ship the video to a location in the contiguous United States free of charge.  It is important that you view the video immediately, as any editing changes or found defects you wish to correct can only be accomplished within the first 14 days after it is delivered to The Client.

STUDIO LIABILITY AND GUARANTEES: The Studio limits any liability for loss, damage, or failure to deliver the event videotape for any reason to return of all payments made.

PAYMENT: There is a 25% Non-Refundable date reservation fee required upon completion of this contract.  The remaining 75% is due two weeks before the event.  All payments are to be made out to A Moment to Remember.  We accept cash, credit, check or Paypal to info@blackburstentertainment.com.

DIRECTIONS FOR MAILING PHOTOS AND MUSIC:  When mailing photos and music to A Moment to Remember, please place all photos inside a self-contained envelope or plastic bag clearly marked with the bride and groom’s name.  Mail the materials as soon as possible to speed up delivery of the final videotape.  Send all correspondence and packages to:

A Moment to Remember

405 Douglas Ave. Suite 2505-1

Altamonte Springs, FL 32714

FAQ

Most people hate to read contracts.  You are obviously not one of them, but just in case, we’ve come up with these bullet points of the frequently asked questions to make it even clearer.

• We show up an hour before the ceremony starts at the ceremony location.
  
  
• We typically do not go to homes or hotel locations outside of the ceremony and reception locales.
  
  
• You have 14 days from the day you receive your video to review it for errors or omissions.
  
  
• Your videographer will be one of the A Moment to Remember staff.  We typically don’t do requests.
  
  
• We don’t start editing your video until we’ve received your edit worksheet in the mail or email and your pictures if you purchased a picture montage.
  
  
• If you purchased and edited package and want your raw video transferred to DVD, you must purchase it.  The miniDV tapes are free.
  
  
• Your video length ranges anywhere from 45 minutes to 2.5 hours depending on your package.
  
  
• Please get familiar with our shooting and editing style.  This is what your video will look like.  We are very noninvasive, and let the day happen around us. 
  
  
• We wear dress attire.

PACKAGE PRICES Economical $499 ·          One camera at the wedding ceremony. (2 hours of coverage) ·          Pre-ceremony coverage.  ·          “In Camera” Edited for quick delivery ·          Wireless microphones for the ceremony ·          Opening Title ·          Personalized label and case.  ·          1 DVD copy, VHS available.  Economy Plus $699 ·          Pre-ceremony coverage. ·          “In Camera” Edited for quick delivery ·          One camera for your ceremony and reception. (6 hours of coverage)  ·          Wireless microphones for the ceremony ·          Opening Title ·          Personalized label and case.  ·          1 DVD copy, VHS available. Bronze $999 ·          One camera Op at the ceremony and reception.  (8 hours of coverage)  ·          Guest interviews (Testimonials). ·          Pre Ceremony, Post Ceremony & Recap montage set to the music of your choice. ·          Wireless microphones for the ceremony. ·          Digital editing, effects, titles and graphics. ·          2 DVD or VHS copies in a personalized case.  Silver $1299** ·          Two cameras at the ceremony & One at the reception. ·          8 hours of coverage.    ·          Pre Ceremony, Post Ceremony & Recap montage set to the music of your choice. ·          Guest interviews (Testimonials). Opening Title. ·          Montages edited to the music of your choice. ·          Wireless microphones for the ceremony. ·          Digital editing, effects, titles and graphics. ·          30 Picture Photo Montage (Dating, Growing up, Wedding pics). ·          4 DVD or 4 VHS copies in a personalized case.  Gold $1999 ·          Two cameras at the wedding and Two at the reception.  (8 Hours of coverage) ·          Pre Ceremony, Post Ceremony & Recap montage set to the music of your choice. ·          Guest interviews (Testimonials). Opening Tile. ·          Montages edited to the music of your choice. ·          Wireless microphones for the ceremony. ·          Digital editing, effects, titles and graphics. ·          Custom DVD Menu w/ Chapter Points ·          30 Picture Photo Montage (Dating, Growing up, Wedding pics). ·          6 DVD or 3 VHS copies in a personalized case.  Platinum $2499 ·          Deluxe 2 day package!!! ·          Rehearsal Dinner Coverage edited into your video (4 Hours of coverage) ·          Two cameras at the ceremony & Two at the reception. ·          Pre Ceremony, Post Ceremony & Recap montage set to the music of your choice. ·          Guest interviews (Testimonials).  Opening Title. ·          Montages edited to the music of your choice. ·          Wireless microphones for the ceremony. ·          Digital editing, effects, titles and graphics. ·          50 Picture Photo Montage (Dating, Growing up, Wedding pics). ·          Custom DVD Menu with Chapter Points ·          Bridal Party Closing Credits. ·          8 DVD or 3 VHS copies in a personalized case.  Additional Services - Picture Montage (30 pictures)  $99 - Picture Montage (50 pictures)  $199 - Additional Videographer and Camera for Ceremony  $299 - Custom DVD Menu and Chapter Points  $99 - Bridal Party Closing Credits  $49 - Additional DVD or VHS copies  $35/$25 *Economical package has a 2hr. time limit **Silver package 2nd Camera at ceremony has a 2 hr. time limit Additional pictures can be added to any montage for $1 per picture An additional fee of $0.45/mile is added for travel if required.

TODAY’S DATE:  _____________________________   WEDDING DATE: _________________

OUR ARRIVAL TIME (1hr before): _______________   CEREMONY TIME: ________________

RECEPTION START TIME: _____________________   RECEPTION END TIME:____________

CEREMONY LOCATION NAME & ADDRESS: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

RECEPTION LOCATION NAME & ADDRESS: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

BRIDES NAME: ________________________________  BRIDE’S MOBILE:  ______________

GROOM’S NAME: ______________________________  GROOM’S MOBILE:______________

COORDINATOR/WEDDING DAY CONTACT: ________________________________________

PRIMARY EMAIL ADDRESS:  ____________________________________________________

WHERE DID YOU HEAR OF US:  Wedding Links Website – Word of Mouth - The Perfect Wedding Guide – Google – The Knot.com

OTHER/DESCRIBE_____________________________________________________________

BRIDE’S ADDRESS: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

GROOM’S ADDRESS: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PACKAGE DESIRED:    ECONOMICAL - ECONOMY PLUS – BRONZE – SILVER – GOLD -                                                          PLATINUM

ADDITIONAL ITEMS TO ADD ON:   30 Pic Montage $149 – 50 Pic Montage $199 – Additional Videographer for Ceremony $299 - Custom DVD Menu and Chapter Points $99 - Bridal Party Closing Credits $49

# OF EXTRA COPIES:  VHS $25 ea. ______    DVD $35 ea.  _____

TOTAL BALANCE (ADD 7.0% TAX) $___________________________

DATE RESERVATION FEE: 25% of total balance (NON-REFUNDABLE) $__________________

DUE DATE FOR FINAL 75% PAYMENT (2 wks before wedding):_________________________

BILLING ADDRESS FOR FUTURE INVOICES:

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________

WHICH ADDRESS WOULD YOU LIKE THE FINAL VIDEO MAILED TO:  

BRIDES   GROOMS    BILLING   PICKUP     OTHER________________________________________________

NOTES/EXTRAS:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

CLIENT SIGNATURE: ___________________________________DATE: ____________

STUDIO REP. SIGNATURE: ______________________________DATE: ____________

FOR USE WITH PAYMENT BY CREDIT CARD ONLY

NAME ON CARD: 

TYPE OF CARD:

CARD NUMBER:

EXPIRATION DATE:

BILLING ADDRESS FOR CARD:

WOULD YOU LIKE US TO BILL THIS CARD FOR FUTURE PAYMENTS:  YES       NO 

We accept Visa, MasterCard, Discover, Amex & Paypal

Paypal ID info@blackburstentertainment.com




Editing Worksheet
Due 2 weeks before your wedding

Wedding Video Segments

Pre-Ceremony Montage (For Bronze, Silver, Gold & Platinum Packages)

Footage from an hour before the ceremony edited to music.

Music: __________________________________________________________

Notes / Special Instructions: _________________________________________

________________________________________________________________

________________________________________________________________

Ceremony (For all packages)

Style:  Uncut Ceremony/ Ceremony edited for time/ Music montage style ceremony (choose one)

Music montage style ceremonies are very short and are comprised of one song.  If you like this style, please verify with us ahead of time as it needs to be videotaped accordingly.